PRIVACY NOTICE FOR JILL OGILVY (PAINTINGS AND PRINTS)
This privacy policy applies to the website www.jilloglvy.co.uk which acts as an online portfolio and artwork sales for Jill Ogilvy.
Effective: June 2025
About this Policy
This privacy policy sets out how your personal data is collected, used, and protected by Jill Ogilvy (Paintings and Prints), in line with the General Data Protection Regulation (UK GDPR). It applies when you visit our website, purchase artwork or services, or otherwise interact with us.
This privacy notice supplements any other privacy notices that we may provide to you at the point that we collect data from you and should be read in conjunction with those notices. By using this Website you consent to this policy.
We take your privacy seriously and are committed to ensuring that your personal data is handled securely and transparently.
Our Contact Details
Name: Jill Ogilvy
Email: jill@jillogilvy.co.uk
Cambridge Artworks
5 Green’s Road
Cambridge
CB4 3EF
Jill Ogilvy is registered with the Information Commissioner’s Office (ICO) and is the data controller for the purposes of UK data protection law.
The Data We Collect
We only collect data relevant to our dealings with you. The types of data we collect may include:
– Identity Data: Full name, title, date of birth, and gender
– Contact Data: Postal address, email address, telephone number
– Financial Data: Bank account and payment details
– Transaction Data: Records of purchases and payments
– Technical Data: IP address, browser type and settings, location, operating system
– Profile & Usage Data: Customer preferences, website usage, and interactions
– Marketing Data: Communication preferences, engagement with newsletters and offers
We may also collect aggregated data that does not identify you personally but helps us understand how our website is used.
How We Collect Your Data
We collect data through the following methods:
– Directly from you – via online forms, email, phone or in-person interaction
– Automated technologies – such as cookies when you browse our website
– Third-party services – including website hosting, payment processors, and marketing platforms
How We Use Your Data
We use your personal data to:
– Send information, respond to enquiries, and/or other requests or questions
– Process orders and deliver artworks or services
– Communicate with you regarding purchases, enquiries, or updates
– Send marketing communications (with your consent)
– Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.
– Meet legal obligations such as financial record-keeping
– Improve our website and services through analytics
We agree to the following:
– Not use false or misleading subjects or email addresses.
– Identify a message as an advertisement in some reasonable way.
– Include the physical address of our business or site headquarters.
– Monitor third-party email marketing services for compliance, if one is used.
– Honor opt-out/unsubscribe requests quickly.
– Allow users to unsubscribe by using the link at the bottom of each email.
We rely on the following lawful bases under the UK GDPR:
– Consent – for marketing and optional services (you can withdraw consent at any time)
– Contract – for fulfilling orders or entering into agreements with you
– Legal obligation – for complying with regulatory requirements
– Legitimate interests – where necessary for business operations, provided your rights are not overridden
Sharing Your Data
Your personal data may be shared with:
– Website and IT providers (e.g. JS Web Services, SiteGround)
– Email and marketing platforms (e.g. MailChimp)
– Payment processors (e.g. Stripe, PayPal)
– Regulatory authorities or legal advisors when required by law
We do not sell or share your data with third parties for marketing purposes without your explicit consent.
International Data Transfers
Some of our service providers (e.g. SiteGround, MailChimp) are based outside the UK. In such cases, we ensure that appropriate safeguards (such as the UK’s International Data Transfer Agreement or Adequacy Regulations) are in place to protect your data. Where we use suppliers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.
How We Store and Protect Your Data
Your data is stored securely and is protected against unauthorised access or disclosure. While we use best practices to safeguard your information, please note that internet transmission is never completely secure.
In the event of a data breach that could result in harm, we will notify you and the ICO promptly.
Data Retention
We retain personal data only as long as necessary as detailed below:
– Customer and transaction data – retained for a minimum of 6 years to comply with financial regulations
– Marketing preferences – kept until you withdraw your consent
– General enquiries or correspondence – retained for a shorter period unless needed for legal purposes
Your Rights
Under UK GDPR, you have the right to:
– Access your personal data
– Correct inaccurate or incomplete data
– Request erasure of your data (subject to legal requirements)
– Object to or restrict how your data is used
– Transfer your data to another provider
– Withdraw consent at any time for optional uses such as marketing
To exercise any of these rights, please email jill@jillogilvy.co.uk. We will respond within one month.
Use of Cookies
Our website uses cookies to improve your browsing experience and collect analytics data. Cookies do not identify you personally. You can disable cookies via your browser settings, but this may affect website functionality.
Third-Party Links
Our website may contain links to external websites. We are not responsible for the content or privacy practices of these sites, so we recommend reviewing their privacy policies before sharing your information.
Complaints
If you have concerns about how we handle your data, please contact us in the first instance using the following information: jill@jillogilvy.co.uk
Cambridge Artworks
5 Green’s Road
Cambridge
CB4 3EF
If you are not satisfied with our response, you can contact:
Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Phone: 0303 123 1113
Website: www.ico.org.uk/make-a-complaint
Changes to This Policy
We may update this Privacy Policy periodically to reflect legal or operational changes. Please check back regularly to stay informed.
For questions or comments, please contact: jill@jillogilvy.co.uk
